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frequently asked questions: event planning

Event Planning Frequently Asked Questions

There are many different types of events that need different types of planning. Hiring an event planner means your event is handled by an expert who’ll ensure it runs smoothly, as well as making it memorable for you and your guests. You won’t have to worry about a thing!

When planning a wedding, you should ask in-depth questions.

You need to have an event plan that takes into account your budget so you don’t spend more than you need to.

We are event planning specialists who constantly liaise with venue management, suppliers, and vendors to ensure successful, delightful customer experiences.

Have a look at our FAQ page where we’ve answered many questions for event planners who are interested in receiving the best service possible from us.

What are your areas of expertise?

Whether it’s a special occasion for your business, a family function or simply a celebration of a special milestone, we do all the work from start to finish.

From product launches, conferences and company award evenings to celebratory birthday, weddings and anniversary events, we have worked across all business sectors and can provide references and testimonials.

What services do you offer?

We are an event management service. We’re able to find venues, arrange catering, decor, accommodation, staffing, equipment, and even hire speakers for corporate events. We offer a tailored service to fit your requirements. Every event is unique, and we have the capacity to fulfill your requirements from start to finish.

Our comprehensive event planning service can help organise any type of event, from a small business conference to a large company event.


What are your fees?

Before we give you a quotation for your event, let’s talk about what your requirements are for a successful event.

You’ll be in touch, so that we can coordinate with you regarding your time, hours, and liaise on specific items, but we’ll also work to your budget and plan accordingly.

If there’s anything I can’t provide, I’ll let you know and we’ll find someone else to do it.


Why do I need an event planning?

An experienced event planner can save you money and time by handling everything for you. We will provide reputable suppliers and vendors, negotiate the best rates, discounts, terms and conditions on your behalf, and co-ordinate all aspects of your event.

Using an event planner takes away the stress and worry, and gives you the peace of mind to enjoy your event.


What’s the difference between event design and event planning?

Event design and event planning work hand in hand to deliver a successful event.

Event design involves bringing your event to life with appropriate colours, themes, seating, etc., whereas event planning co-ordinates the logistic elements and budget management.

BConfident events is a full service event production company. We specialize in all types of events – large corporate events, small gatherings or community celebrations.


How do you keep budgets on track?

Keeping track of everything we spend money on is important to us. Keeping aside a budget to cater for emergency contingencies and constant monitoring and updating spreadsheets are some of the things done to do this.


What factors do you consider when selecting a venue?

We take into consideration the size and capacity of venue needed, facilities provided, parking, technical needs, and budgetary constraints.

We visit venues to check on the quality of the facilities and liaise with clients, making sure they know what’s happening.


How early do we need to start planning an event?

Event planning is so much more than throwing a party and hiring some fancy tables and chairs.

Sometimes venues, suppliers, and vendors need to be booked well in advance, as with reputable establishments and businesses.

When you’re planning a party you need to get out of the way and let the professionals take care of things.

There are times when we need to have adequate time to factor in back up plans, to negotiate, plan and ensure all the details are in place for your big day.


Can you cope with last minute changes of plan or emergency situations?

We deal with the unexpected.

We build in contingencies for all our events and are always developing plans to cope with emergencies.

You’re in good hands.


What is your refund and cancellation policy?

Things happen sometimes which are out of your control.

If your event is canceled, then it is imperative that you discuss this with your event planner as soon as possible. Early discussions can help ensure that you get the full refund.

We will make sure that we have enough information before entering into contracts with you and that we liaise with you in the unfortunate event of an event being canceled.

We believe it is very important to have a clear understanding of all the parties involved.

Our best service to you comes in the form of customer satisfaction. We try to maintain a professional relationship with our vendors and suppliers and strive to provide excellent service to our customers.

No event is too small and all our clients matter, so give us a call or contact us through the website. We would be very happy to work with you.